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Town Clerk's Responsibilities
Census Duties:
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Conducts the annual town census
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Prepares the street list of the residents.
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Furnishes the jury list to the Office of the Jury Commissioner.
Elections:
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Oversees polling places, election officers, and the general conduct of all elections.
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Directs preparation of ballots, polling places, voting equipment and voting lists.
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Administers campaign finance laws.
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Certifies nomination papers and initiative petitions.
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Serves on the local Board of Registrars.
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Supervises voter registration and absentee ballots.
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Prepares, records, and reports official election results to the Secretary of State of the Commonwealth.
Licenses:
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Issues state licenses and permits including:
- Marriage licenses (by appointment only, please allow 1 hour)
- Permits for raffles and bazaars
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Issues local licenses, permits, etc, which include:
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Business certificates
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Burial permits
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Dog licenses
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Fuel storage permits
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Administers the oath of office to all elected and appointed members of local boards and committees
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Ensures that all elected and appointed officials are informed in writing of the State's Open Meeting and Conflict of Interest Laws
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Posts meeting notices of all government bodies
Official Decisions and Duties:
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Records and certifies official actions, including:
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Town Meeting legislation and appropriations
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Planning Board and Zoning Board decisions
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Certifies all notes for borrowing
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As the official Keeper of the Records for the Town of Uxbridge, the Town Clerk is the keeper of the Town Seal.
Manages Public Records:
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Provides access to public records in compliance with State Public Records Law, corresponding regulations and Town Bylaws.
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Certifies copies of all town records.
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Records and preserves original birth, marriage, and death records, providing the basis for the Commonwealth's central vital registration system.
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Provides certified copies of vital records and conducts or assists with genealogical research for members of the public.
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Is responsible for maintenance, disposition, and preservation of municipal archival records and materials.
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Maintains records of adopted municipal codes, general bylaws and zoning bylaws, resignations, appointments, petitions, publications, budgets, election results and town meeting minutes and financial statements.
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Submits general bylaws and zoning bylaws to Attorney General for approval.
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Maintains the Annual List of Residents.
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